REOS — Section 6.0

Document Management System

Standardized Project Document Coding Structure & Quality Governance Rules

Explore REOS ArchitectureDownload DMS Spec (PDF)
ORG
RIV
Organization
DISC
FLS
Discipline
CTR
KSA
Contract / Client Type
LOC
RUH
Location
PRJ
PRJ001
Project Code
DOC
RPT
Document Class
TYP
CRS
Type / Subtype
SEQ
001
Sequence
REV
00
Revision
STAT
IFC
Status
EXAMPLE:RIV-FLS-KSA-RUH-PRJ001-RPT-CRS-00-001-IFC

6.3 KEY DEFINITIONS (EACH SEGMENT)

01
ORG

ORG (Organization)

  • RIV:RIVKSON
02
DISC

DISC (Discipline)

  • GOV:Governance
  • PMO:Project/PMO
  • TEC:Technical Engineering
  • FLS:Fire & Life Safety
  • HSE:Health & Safety
  • COM:Commercial/Contracts
03
CTR

CTR (Contract / Client Type)

  • • KSA: Saudi operations (or client category)
  • • Optional client abbreviation (e.g. NEOM, RSG) (only if approved)
04
LOC

LOC (Location)

  • RUH:Riyadh
  • JED:Jeddah
  • DMM:Dammam
  • NEOM:Neom
  • OTH:Other
05
PRJ

PRJ (Project Code)

  • • Client project code or RIV internal (e.g. PRJ001)
06
DOC

DOC (Document Class)

  • MNL:Manual
  • PRC:Procedure
  • PLN:Plan
  • RPT:Report
  • CAL:Calculation
  • DRW:Drawing
  • MAT:Matrix
  • REG:Register
  • FRM:Form
  • LTR:Letter
  • MIN:Minutes
07
TYP

TYP (Type / Subtype)

  • COMP:Compliance
  • RISK:Risk
  • GATE:Gate
  • RFI:RFI
  • CRS:CRS
  • NCR:NCR
  • CAPA:CAPA
  • SUBM:Submission
08
SEQ

SEQ (Sequence)

  • • 3-digit incremental number (001, 002, 003 …)
09
REV

REV (Revision)

  • • 00, 01, 02 … (Revision changes when content changes)
10
STAT

STAT (Status)

  • WIP:Work In Progress
  • IFR:Issued For Review
  • IFA:Issued For Approval
  • IFC:Issued For Construction
  • ASB:As-Built
  • FIN:Final

6.4 CODING RULES

One code = one controlled record family (never reuse)

Revision changes when content changes

Status changes do not replace revision (status is lifecycle state)

External issue allowed only at IFA / IFC / ASB / FIN per rules

Safety-critical documents require Verified By field before IFC

DOCUMENT LIFECYCLE (STATUSES)

WIP
Work In Progress
IFR
Issued For Review
IFA
Issued For Approval
IFC
Issued For Construction
ASB
As-Built
FIN
Final

EXTERNAL ISSUE (PER RULES)

WIP✕
IFR✕
IFA✓
IFC✓
ASB✓
FIN✓

QUICK REFERENCE EXAMPLE

RIV-FLS-KSA-RUH-PRJ001-RPT-CRS-00-001-IFC
  • RIV:Organization (RIVKSON)
  • FLS:Discipline (Fire & Life Safety)
  • KSA:Contract/Client Type (Saudi Operations)
  • RUH:Location (Riyadh)
  • PRJ001:Project Code
  • RPT:Document Class (Report)
  • CRS:Type / Subtype (CRS Report)
  • 001:Sequence Number
  • 00:Revision Number
  • IFC:Status (Issued For Construction)
DMS QR CodeScan for DMS & Document Control Guidelines

This coding system ensures consistency, traceability, and control across all RIVKSON projects and disciplines.

Official Specification Document

RIVKSON REOS DMS Client Specification (2026)

Full interactive client download document covering engineering protocols, transmittal coding, and document lifecycle control.

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